Sustainable events
Want to run a sustainable event? Here’s what you need to know and how you can reduce your environmental impact!
Run a sustainable event on campus
Events offer valuable opportunities for engagement; however, they can also have significant negative environmental and social impacts.
As an example, during Orientation Week 2025 - a week-long series of events run by multiple faculties and departments - waste generation was over 42% higher compared to an average week in 2024.
More and more students and staff are calling for a more sustainable society. With highly visible events, it is crucial that we ‘walk the talk’, improving the campus and community experience while doing the right thing for attendees and the planet.
To learn how to make the next event you organise as sustainable as possible, follow the guidelines outlined below.
Sustainable Events Guidelines
Sustainable clubs guide
You can also refer to the guidelines developed by the UMSU Environment Department, which offer practical advice on how student clubs can run environmentally responsible and low-impact events.
Tell us about your sustainable event
Submit a Sustainable Event case study form to sustainable-campus@unimelb.edu.au with the opportunity to be recognised for your efforts!
Download the sustainable event case study form
Education and Awareness
Sustainable events involve encouraging attendees to participate in sustainable practices, share best practice and inspire broader change.
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Let your attendees know that they are attending a Sustainable Event. People are much more likely not to expect a freebie if they know it’s a sustainable event.
Communications prior to the event:
“In line with the University’s Sustainability Plan 2030/The University of Melbourne’s commitment to sustainability, we ask all attendees to...”
- Remind people to bring reusables like a water bottle and KeepCup.
- Ask people to take active transport (provide information on for example, nearby tram stops and bus routes).
- Request that people bring their own stationery and notepads or even better – opt for digital devices for note taking.
Communications during the event:
- Ask the Sustainability Delivery team for PowerPoint slides to include in your presentation.
- Invite the Sustainability Delivery team to present at your event or host a stall.
- Use digital signage to promote your Sustainable Event.
- Have QR codes that link people to a section of your website that outlines how your event is sustainable. This website can be updated for each event, so you only need to print once.
Communications after the event:
“We are proud to share our commitment to sustainability at [EVENT NAME] as per the University’s Sustainability Plan 2030/The University of Melbourne’s commitment to sustainability. We did this by...”
- Summarise how your event was sustainable: Catering, materials, engagement, offsets, etc.
- Communicate that your event was sent as a case study to the Sustainability Delivery team and/or that you were able to complete Green Impact toolkit actions by hosting it
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The ACTS Sustainable Events Accreditation supports event organisers across Australasia to embed sustainability into every aspect of their event planning. Designed for small-scale conferences, seminars, workshops, and retreats (up to 300 participants), this certification provides a clear and practical framework to help reduce environmental impact, promote social responsibility, and showcase leadership in sustainable event delivery.
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Get recognition for running a sustainable event through Green Impact by signing up your team and completing actions within the program around sustainable events
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Promote our volunteering program to your students or enquire about our volunteer database to help at your events.
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It is important to start with an Acknowledgment of Country at your events. An Acknowledgement of Country recognises the valuable and unique status of Aboriginal and Torres Strait Islander peoples as the original owners and custodians of the land, waters, and skies of this nation. It is a significant and symbolic reconciliation gesture, which is undertaken by Indigenous or non-Indigenous people who are not Traditional Owners of the land upon which the statement is made.
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Use our bin signs at your events to promote what can go in what bin and to avoid contamination at your events.
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Contact the Sustainability Delivery team to have student volunteers stand by the bins at your event to instruct attendees – larger events only.
Sustainable suppliers guide
This Sustainable Events Suppliers Guide is an appendix to the Sustainable Events Guide and provides a detailed list of resources and links to ensure products purchased for events are both socially and environmentally sustainable.
| Company Name | Description | Social Enterprise | Location/Delivery |
|---|---|---|---|
| Give a Fork | Give a Fork is a not-for-profit sustainability program, subsidising the cost of delicious and inclusive catering for university groups, and providing delivery and service at your event free of charge. They offer a food truck, protein for a barbecue, pre-packed / frozen meal delivery, or the service of curries, fried rice and stir fry's directly at your event. Their catering is subsidised at up to a 90% cost reduction, and they offer a huge variety of cuisines (Mexican, Malaysian, German, Thai, Western, Vietnamese and many more); All whilst saving you up to 13 showers worth of water per serve, compared to traditional meat catering.
| Y | Melbourne |
| Asylum Seekers Resource Centre (ASRC) | A social enterprise that creates pathways to employment for people seeking asylum. Has reusable crockery and cutlery you can hire. Food is served in cardboard boxes. | Y | Fitzroy North Delivery beyond 10 kilometres is an additional $3.00 per kilometre. |
| All Things Equal | This cafe employs an “all-abilities” crew to deliver a They offer a “Recipro-Catering” service, aiming to provide catering solutions that are both socially responsible and environmentally conscious. | Y | Melbourne |
| Pawa | Pawa Catering was established by Aboriginal woman Niyoka Bundle and her husband, head chef Vincent Manning, from the Isle of Man. Their menu incorporates native ingredients from native food farmers and foragers. They are also dedicated to providing a place of employment for Aboriginal communities and are Supply Nation certified. | Y | Melbourne CBD and surrounding suburbs. |
| Jarrah | Jarrah Catering is a proud Aboriginal company that prides themselves on creating delicious dishes inspired by native, locally sourced ingredients. They can cater to any and all needs and events, including office seminars, all-day workshops, boardroom meetings, product launches, and other special events ranging from BBQ's to traditional Table Service. Jarrah has established community partnerships to support people of diverse backgrounds, including First Nations and other marginalised groups, in areas such as education, health, advocacy, and economic opportunities. | Y | Melbourne |
| Free to Feed | Free to Feed provides professional guidance to women who have fled their war-torn countries for safety and creates Middle Eastern inspired dishes. The organisation has initiated a circular catering solution aimed at minimizing packaging and food waste and their menu emphasises locally grown and seasonal produce, supporting local farmers and reducing the environmental impact associated with long-distance food transportation | Y | Within 10kms from Fitzroy North. Anything outside of this will be quoted separately or can be collected by a third party. |
| STREAT | A food systems social enterprise that provides supported pre-vocational training and holistic personal support to marginalised young people aged 16-24 who need a hand. STREAT harnesses renewable energy sources, including solar and green energy, to power its facilities. They also have reusable crockery and cutlery available for hire. | Y | Delivery to CBD and Inner Suburbs. |
| The Little Social | A social enterprise café reinvesting profits into youth and homelessness programs, emphasising ethical business practices. The café emphasises sourcing menu items locally to reduce its carbon footprint and supports local suppliers who share similar values. The Little Social implements practices to | Y | Delivery to CBD and Inner Suburbs. |
| Crepes for Change (Food truck) | A social enterprise café reinvesting profits into youth and homelessness programs, emphasising ethical business practices. The café emphasises sourcing menu items locally to reduce its carbon footprint and supports local suppliers who share similar values. The Little Social implements practices to | Y | Delivery to CBD and Inner Suburbs. |
| Moon Rabbit | This cafe prides itself on offering 100% waste free catering, providing an assortment of delicious foods with all profits directly supporting the training programs within the cafe and other community programs. | Y | Melbourne |
| Ginger Snap | This bakery serves plant-based, mostly gluten free desserts whilst employing people with disabilities. Plant-based diets are associated with lower carbon footprints due to reduced resource consumption and greenhouse gas emissions compared to animal-based products. The patisserie incorporates upcycled oat flour | Y | Melbourne |
| Green On | This company offers a variety of salad formats ranging from individual bowls to sharing salad platters. They encourage the use of serving on reusables with a BYO bowl/platter option or using Returnr containers. 95% of their ingredients are sourced from Victoria within a 100km radius and their food waste is sent to Waste Ninja, a recycling service that converts the methane produced by food waste into biogas! | N | Melbourne |
| Baba Hawker | Authentic Malaysian cuisine, made entirely from scratch by a family-run business. They offer an extensive vegan menu sourced from local providers and the option to have the food served buffet-style in silver terrines. | N | Delivery within 25km of Brunswick |
| Elizabeth Andrews Corporate Catering | A caterer committed to sustainability by ensuring low waste packaging and working with farmers to have sustainable practices. They also provide a reusable crockery and cutlery service. | N | Melbourne |
| Island Home | This Sri Lankan family business prides itself on serving authentic cuisine with seasonal organic and sustainably sourced ingredients offered with zero waste packaging, including banana leaves! | N | Melbourne |
| Atiyah | This company serves a range of Lebanese and Middle Eastern food from sustainable and ethical farmers. They also provide compost bins to divert all organic waste and compostable packaging from the event to be processed through Compost Connect. | N | Melbourne |
| Crossways | Crossways provides vegan/vegetarian food cooked by the Hare Krishna devotees. | N | Melbourne |
| Vincent Vegetarian | Vegan and vegetarian oriental food products available to purchase in bulk including plant-based meats and frozen lunch items. | N | Melbourne |
| Mister Nice Guys Bakeshop | Mister Nice Guy’s Bakeshop is Melbourne’s first 100% plant-based bakery that offers vegan treats with gluten free, nut free and sugar free options. | N | Melbourne |
| Seed to Serve | Seed to Serve uses seasonal, locally grown, plant-based ingredients and sustainable practices that creates a conscious catering experience. They encompass closed loop dining principles and minimise waste as much as possible. | N | Melbourne |
Drinks and Snacks
| Drinks | Snacks |
|---|---|
Wallaby Water (Victorian spring and sparkling water in aluminium cans or bottles) Wallop Water (Brandable chilled and sparkling water fountains and refill taps) Yaru Mineral Water (Glass-bottled sparkling water) Bobby soft drinks (Caffeine free, non-gmo, vegan and 97-98% sugar free soft drinks) Yes You Can (Locally made, non-alcoholic drinks) Good Brew Kombucha (Bottled kombucha and self-contained catering service including cups and equipment) Good edi (Edible coffee cups) ReWine (A sustainable wine merchant that offers low-waste alternatives including selling wine in refillable bottles and serving wine straight from the barrell from local wineries) SOBAH (Vegan-friendly, non-alcoholic alternatives provided by an Indigenous-owned company) | Cheaper Buy Miles (A grocery store that sells left over food items before their expiry date – preventing food waste!) Confectionary Corner (Plastic free confectionary) The Source Bulk Foods Friends of the Earth Uncle Charlie’s Taste of Country (Locally sourced popcorn available in cardboard packaging and with a popcorn maker available to hire for events) Farmer's Pick (This company fights food waste with every box - filled with fresh, seasonal produce direct from farmers. With each box you’ll be helping reduce the food waste created by the unrealistic beauty standards of supermarkets and grocery stores that make rejects out of the perfectly imperfect) |
Reusable crockery and cutlery options
*Please note: if you must use disposable single-use products, please consult the UoM Single-Use Items Standard.
| Company Name | Description |
|---|---|
| Choose to Reuse events service | The Choose to Reuse Events service can reduce waste at your next University of Melbourne event by providing reusable items instead of disposable food and drink packaging. The service is available to staff and student clubs organising events at the Parkville campus for a small hire and washing fee. Coffee mugs are now also a part of the service. |
| Green My Plate | Green My Plate supplies reusable plates and bowls to food vendors, washing and recirculating. This benefits larger events such as conferences, exhibitions and outdoor events and all items are washed in an industrial dishwasher. |
| B Alternative | B Alternative supplies reusable plates and bowls to food vendors, washing and recirculating. This benefits larger events such as conferences, exhibitions and outdoor events and all items are washed in an industrial dishwasher. |
Ask your caterers to be zero-waste
Below are template emails that you can use to send to your caterers.
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“Good morning/afternoon,
I would like to place a catering order for a [EVENT TYPE]. The details are below:
EVENT TITLE, NUMBER OF ATTENDEES, CATERING ORDER, DELIVERY AND PICK UP TIME, DELIVERY ADDRESS, CONTACT
Please note, this is to be a fully sustainable and zero-waste
event. As such, this includes:- No disposable, biodegradable or compostable crockery and cutlery.
- Reusable crockery and cutlery only.
- No cling wrap on food or individually wrapped items of food – is it possible to deliver the items in either reusable containers (not plastic containers) or paper-board recyclable packaging? If not, we will accept foil, however not clingwrap.
- A 100% vegetarian menu, locally, seasonally, and ethically sourced ingredients etc.
- We also ask, if the food has any sauces, no plastic containers for this.
Thank you for your assistance.”
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*Note all food trucks coming onto campus must first sign the Food Truck agreement provided by the University's Leasing Team that includes sustainability clauses. Contact the Sustainability Delivery team for more information.
“Good morning/Good afternoon,
We would like to hire your food truck for (EVENT]. The details
are below...
EVENT TITLE, NUMBER OF ATTENDEES, LOCATION ADDRESS, CONTACT
Could we please request a quote for your food truck service? Please note, this is to be a fully sustainable and zero-waste event. Can we please ask that you do not provide any disposable, compostable or biodegradable crockery and cutlery.
We will be hiring the [Choose to Reuse/Green My Plate/providing our own crockery and cutlery] and we ask that you do not bring any disposables.
Thank you for your assistance.”
| Category | Product | Company Name | Product sustainability highlights |
|---|---|---|---|
| Gifts/Prizes | Plants |
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| Gifts/Prizes | Wine |
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| Gifts/Prizes | Tea |
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| Gifts/Prizes | Adoptions/Tree Planting |
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| Gifts/Prizes | Vouchers |
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| Gifts/Prizes | Homewares, clothing & accessories |
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| Gifts/Prizes | Soap |
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| Gifts/Prizes | Indoor herb garden |
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| Gifts/Prizes | Lunch containers and lunch wraps |
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| Gifts/Prizes | Zero Waste Giftboxes |
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| Gifts/Prizes/Freebies | Chocolate/hazelnut spreads |
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| Freebies | Keepcups |
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| Freebies | Water Bottles |
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| Freebies | Food |
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| Freebies | Custom seed packets |
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| Decorations | Bunting |
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| Decorations | Plants |
Moonlight peperomia They can be bought at Bunnings (in store only). |
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| Decorations | Confetti |
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| Decorations | Hire or procure second-hand |
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| Decorations | Other ideas |
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Services to Reduce Waste
| Category | Company Name | Description |
|---|---|---|
| Bin hire | University of Melbourne Bin Hire |
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| Cleaning Service | University of Melbourne Cleaning Service |
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| Donate fabric and clothes | Upparel After RecycleSmart |
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| Promotional banners | Green Collect |
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| Corflute signs | Corex |
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| Recycling unusual items | Planet Ark Recycle Mate |
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| Donate sets and events props and cardboard | Campuses and other departments Viva Engage channels (Zero Waste and Marketplace, opportunities and recommendations) |
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| Suppliers | Suppliers |
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| Food waste | Oz Harvest |
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| Stationery | Go Paperless |
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| Stationery | Sprintr (Printed name tags on demand) |
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| Reusable crockery and cutlery | Choose to Reuse events service Green My Plate B Alternative |
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Key tips
- Encourage attendees to bring their own water bottles and either provide water stations for them or direct them to the UoM water station map for them to fill up water for free on campus.
- Do not give out free plastic drinks at events, this goes directly against what the university is trying to achieve (zero waste to landfill).
- Ensure the caterer considers how to minimise packaging. For example, ask if they serve dishes and condiments on platters or in bulk as opposed to individually wrapped items.
Carbon Emissions
| Company Name | Description |
|---|---|
| University of Melbourne Adopt a Tree initiative | Help us to plant more trees on our campuses by adopting a tree in honour of your event. |
| Carbon Neutral | Purchase carbon offsets, tree plantings and a carbon calculator. |
| South Pole | Provides the tools needed to achieve a carbon neutral event. |
| My Climate | Carbon calculator |
| Cool Climate | Carbon calculator |
Event services
There are a range of services available at the University that make running a sustainable event hassle-free.
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Choose to Reuse Events Service
Hire crockery and cutlery for events held on the Parkville campus.
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Bin hire
Hire extra waste and recycling bins for your event via Service Now (staff only). For organics bins email sustainable-campus@unimelb.edu.au
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Equipment hire
Hire a-frames and banners, chairs and tables, or umbrellas and bunting for your next event.
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Cleaning services
If you require extra cleaning after your event, log a request through Service Now (staff only).
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Bin warriors
Contact the Sustainability Team to have student volunteers stand by the bins at your event to instruct attendees – larger events only.
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Central Events event planning guide