Sustainable events

Want to run a sustainable event? Here’s what you need to know and how you can reduce your environmental impact!

Run a sustainable event on campus

Events offer valuable opportunities for engagement; however, they can also have significant negative environmental and social impacts.

As an example, during Orientation Week 2025 - a week-long series of events run by multiple faculties and departments - waste generation was over 42% higher compared to an average week in 2024.

More and more students and staff are calling for a more sustainable society. With highly visible events, it is crucial that we ‘walk the talk’, improving the campus and community experience while doing the right thing for attendees and the planet.

To learn how to make the next event you organise as sustainable as possible, follow the guidelines outlined below.

Sustainable clubs guide

You can also refer to the guidelines developed by the UMSU Environment Department, which offer practical advice on how student clubs can run environmentally responsible and low-impact events.

Tell us about your sustainable event

Submit a Sustainable Event case study form to sustainable-campus@unimelb.edu.au with the opportunity to be recognised for your efforts!

Download the sustainable event case study form

Education and Awareness

Sustainable events involve encouraging attendees to participate in sustainable practices, share best practice and inspire broader change.

  • Let your attendees know that they are attending a Sustainable Event. People are much more likely not to expect a freebie if they know it’s a sustainable event.

    Communications prior to the event:

    “In line with the University’s Sustainability Plan 2030/The University of Melbourne’s commitment to sustainability, we ask all attendees to...”

    • Remind people to bring reusables like a water bottle and KeepCup.
    • Ask people to take active transport (provide information on for example, nearby tram stops and bus routes).
    • Request that people bring their own stationery and notepads or even better – opt for digital devices for note taking.

    Communications during the event:

    • Ask the Sustainability Delivery team for PowerPoint slides to include in your presentation.
    • Invite the Sustainability Delivery team to present at your event or host a stall.
    • Use digital signage to promote your Sustainable Event.
    • Have QR codes that link people to a section of your website that outlines how your event is sustainable. This website can be updated for each event, so you only need to print once.

    Communications after the event:

    “We are proud to share our commitment to sustainability at [EVENT NAME] as per the University’s Sustainability Plan 2030/The University of Melbourne’s commitment to sustainability. We did this by...”

    • Summarise how your event was sustainable: Catering, materials, engagement, offsets, etc.
    • Communicate that your event was sent as a case study to the Sustainability Delivery team and/or that you were able to complete Green Impact toolkit actions by hosting it
  • The ACTS Sustainable Events Accreditation supports event organisers across Australasia to embed sustainability into every aspect of their event planning. Designed for small-scale conferences, seminars, workshops, and retreats (up to 300 participants), this certification provides a clear and practical framework to help reduce environmental impact, promote social responsibility, and showcase leadership in sustainable event delivery.

  • Get recognition for running a sustainable event through Green Impact by signing up your team and completing actions within the program around sustainable events

  • Promote our volunteering program to your students or enquire about our volunteer database to help at your events.

  • It is important to start with an Acknowledgment of Country at your events. An Acknowledgement of Country recognises the valuable and unique status of Aboriginal and Torres Strait Islander peoples as the original owners and custodians of the land, waters, and skies of this nation. It is a significant and symbolic reconciliation gesture, which is undertaken by Indigenous or non-Indigenous people who are not Traditional Owners of the land upon which the statement is made.

  • Use our bin signs at your events to promote what can go in what bin and to avoid contamination at your events.

  • Contact the Sustainability Delivery team to have student volunteers stand by the bins at your event to instruct attendees – larger events only.

Sustainable suppliers guide

This Sustainable Events Suppliers Guide is an appendix to the Sustainable Events Guide and provides a detailed list of resources and links to ensure products purchased for events are both socially and environmentally sustainable.

Company NameDescriptionSocial
Enterprise
Location/Delivery
Give a Fork

Give a Fork is a not-for-profit sustainability program, subsidising the cost of delicious and inclusive catering for university groups, and providing delivery and service at your event free of charge. They offer a food truck, protein for a barbecue, pre-packed / frozen meal delivery, or the service of curries, fried rice and stir fry's directly at your event.

Their catering is subsidised at up to a 90% cost reduction, and they offer a huge variety of cuisines (Mexican, Malaysian, German, Thai, Western, Vietnamese and many more); All whilst saving you up to 13 showers worth of water per serve, compared to traditional meat catering.


After your event, Give a Fork will quantify how much water, land, energy and emissions you saved by choosing tasty plant-based food, whilst helping you to cater to all diets, religions and ethical beliefs. That way, every student can be united by the same food.

YMelbourne
Asylum Seekers Resource Centre (ASRC)

A social enterprise that creates pathways to employment for people seeking asylum.

Has reusable crockery and cutlery you can hire.

Food is served in cardboard boxes.

Y

Fitzroy North

Delivery beyond 10 kilometres is an additional $3.00 per kilometre.

All Things Equal

This cafe employs an “all-abilities” crew to deliver a
vegetarian/pescetarian menu.

They offer a “Recipro-Catering” service, aiming to provide catering solutions that are both socially responsible and environmentally conscious.

YMelbourne
Pawa

Pawa Catering was established by Aboriginal woman Niyoka Bundle and her husband, head chef Vincent Manning, from the Isle of Man.

Their menu incorporates native ingredients from native food farmers and foragers.  They are also dedicated to providing a place of employment for Aboriginal communities and are Supply Nation certified.

Y

Melbourne CBD and surrounding suburbs.

Jarrah

Jarrah Catering is a proud Aboriginal company that prides themselves on creating delicious dishes inspired by native, locally sourced ingredients. They can cater to any and all needs and events, including office seminars, all-day workshops, boardroom meetings, product launches, and other special events ranging from BBQ's to traditional Table Service.

Jarrah has established community partnerships to support people of diverse backgrounds, including First Nations and other marginalised groups, in areas such as education, health, advocacy, and economic opportunities.

YMelbourne
Free to Feed

Free to Feed provides professional guidance to women who have fled their war-torn countries for safety and creates Middle Eastern inspired dishes.

The organisation has initiated a circular catering solution aimed at minimizing packaging and food waste and their menu emphasises locally grown and seasonal produce, supporting local farmers and reducing the environmental impact associated with long-distance food transportation

YWithin 10kms from Fitzroy North. Anything outside of this will be quoted separately or can be collected by a third party.
STREAT

A food systems social enterprise that provides supported  pre-vocational training and holistic personal support to marginalised young people aged 16-24 who need a hand.

STREAT harnesses renewable energy sources, including solar and green energy, to power its facilities.

They also have reusable crockery and cutlery available for hire.

YDelivery to CBD and Inner Suburbs.
The Little Social

A social enterprise café reinvesting profits into youth and homelessness programs, emphasising ethical business practices.

The café emphasises sourcing menu items locally to reduce its carbon footprint and supports local suppliers who share similar values.

The Little Social implements practices to
minimise environmental impact, such as using washable and reusable cups and avoiding disposable plastic products like bags, straws, and water bottles.

YDelivery to CBD and Inner Suburbs.
Crepes for Change
(Food truck)

A social enterprise café reinvesting profits into youth and homelessness programs, emphasising ethical business practices.

The café emphasises sourcing menu items locally to reduce its carbon footprint and supports local suppliers who share similar values.

The Little Social implements practices to
minimise environmental impact, such as using washable and reusable cups and avoiding disposable plastic products like bags, straws, and water bottles.

YDelivery to CBD and Inner Suburbs.
Moon RabbitThis cafe prides itself on offering 100% waste free catering, providing an assortment of delicious foods with all profits directly supporting the training programs within the cafe and other community programs.YMelbourne
Ginger Snap

This bakery serves plant-based, mostly gluten free desserts whilst employing people with disabilities.

Plant-based diets are associated with lower carbon footprints due to reduced resource consumption and greenhouse gas emissions compared to animal-based products. The patisserie incorporates upcycled oat flour
into their recipes, minimising food waste and promoting resource efficiency.

YMelbourne
Green OnThis company offers a variety of salad formats ranging from individual bowls to sharing salad platters. They encourage the use of serving on reusables with a BYO bowl/platter option or using Returnr containers. 95% of their ingredients are sourced from Victoria within a 100km radius and their food waste is sent to Waste Ninja, a recycling service that converts the methane produced by food waste into biogas!NMelbourne
Baba HawkerAuthentic Malaysian cuisine, made entirely from scratch by a family-run business. They offer an extensive vegan menu sourced from local providers and the option to have the food served buffet-style in silver terrines.NDelivery within 25km of Brunswick
Elizabeth Andrews Corporate Catering

A caterer committed to sustainability by ensuring low waste packaging and working with farmers to have sustainable practices.

They also provide a reusable crockery and cutlery service.

NMelbourne
Island HomeThis Sri Lankan family business prides itself on serving authentic cuisine with seasonal organic and sustainably sourced ingredients offered with zero waste packaging, including banana leaves!NMelbourne
AtiyahThis company serves a range of Lebanese and Middle Eastern food from sustainable and ethical farmers. They also provide compost bins to divert all organic waste and compostable packaging from the event to be processed through Compost Connect.NMelbourne
CrosswaysCrossways provides vegan/vegetarian food cooked by the Hare Krishna devotees.NMelbourne
Vincent VegetarianVegan and vegetarian oriental food products available to purchase in bulk including plant-based meats and frozen lunch items.NMelbourne
Mister Nice Guys BakeshopMister Nice Guy’s Bakeshop is Melbourne’s first 100% plant-based bakery that offers vegan treats with gluten free, nut free and sugar free options.NMelbourne
Seed to ServeSeed to Serve uses seasonal, locally grown, plant-based ingredients and sustainable practices that creates a conscious catering experience. They encompass closed loop dining principles and minimise waste as much as possible.NMelbourne

Drinks and Snacks

DrinksSnacks

Wallaby Water (Victorian spring and sparkling water in aluminium cans or bottles)

Wallop Water (Brandable chilled and sparkling water fountains and refill taps)

Yaru Mineral Water (Glass-bottled sparkling water)

Bobby soft drinks (Caffeine free, non-gmo, vegan and 97-98% sugar free soft drinks)

Yes You Can (Locally made, non-alcoholic drinks)

Good Brew Kombucha (Bottled kombucha and self-contained catering service including cups and equipment)

Good edi (Edible coffee cups)

ReWine (A sustainable wine merchant that offers low-waste alternatives including selling wine in refillable bottles and serving wine straight from the barrell from local wineries)

SOBAH (Vegan-friendly, non-alcoholic alternatives provided by an Indigenous-owned company)

Cheaper Buy Miles (A grocery store that sells left over food items before their expiry date – preventing food waste!)

Confectionary Corner (Plastic free confectionary)

The Source Bulk Foods

Friends of the Earth

Uncle Charlie’s Taste of Country (Locally sourced popcorn available in cardboard packaging and with a popcorn maker available to hire for events)

Farmer's Pick (This company fights food waste with every box - filled with fresh, seasonal produce direct from farmers. With each box you’ll be helping reduce the food waste created by the unrealistic beauty standards of supermarkets and grocery stores that make rejects out of the perfectly imperfect)

Reusable crockery and cutlery options

*Please note: if you must use disposable single-use products, please consult the UoM Single-Use Items Standard.

Company NameDescription
Choose to Reuse events service

The Choose to Reuse Events service can reduce waste at your next University of Melbourne event by providing reusable items instead of disposable food and drink packaging. The service is available to staff and student clubs organising events at the Parkville campus for a small hire and washing fee.

Coffee mugs are now also a part of the service.

Green My PlateGreen My Plate supplies reusable plates and bowls to food vendors, washing and recirculating. This benefits larger events such as conferences, exhibitions and outdoor events and all items are washed in an industrial dishwasher.
B AlternativeB Alternative supplies reusable plates and bowls to food vendors, washing and recirculating. This benefits larger events such as conferences, exhibitions and outdoor events and all items are washed in an industrial dishwasher.

Ask your caterers to be zero-waste

Below are template emails that you can use to send to your caterers.

  • “Good morning/afternoon,

    I would like to place a catering order for a [EVENT TYPE]. The details are below:


    EVENT TITLE, NUMBER OF ATTENDEES, CATERING ORDER, DELIVERY AND PICK UP TIME, DELIVERY ADDRESS, CONTACT


    Please note, this is to be a fully sustainable and zero-waste
    event. As such, this includes:

    • No disposable, biodegradable or compostable crockery and cutlery.
    • Reusable crockery and cutlery only.
    • No cling wrap on food or individually wrapped items of food – is it possible to deliver the items in either reusable containers (not plastic containers) or paper-board recyclable packaging? If not, we will accept foil, however not clingwrap.
    • A 100% vegetarian menu, locally, seasonally, and ethically sourced ingredients etc.
    • We also ask, if the food has any sauces, no plastic containers for this.

    Thank you for your assistance.”

  • *Note all food trucks coming onto campus must first sign the Food Truck agreement provided by the University's Leasing Team that includes sustainability clauses. Contact the Sustainability Delivery team for more information.

    “Good morning/Good afternoon,


    We would like to hire your food truck for (EVENT]. The details
    are below...


    EVENT TITLE, NUMBER OF ATTENDEES, LOCATION ADDRESS, CONTACT


    Could we please request a quote for your food truck service? Please note, this is to be a fully sustainable and zero-waste event. Can we please ask that you do not provide any disposable, compostable or biodegradable crockery and cutlery.


    We will be hiring the [Choose to Reuse/Green My Plate/providing our own crockery and cutlery] and we ask that you do not bring any disposables.


    Thank you for your assistance.”

CategoryProductCompany NameProduct sustainability highlights
Gifts/PrizesPlants
  • Good examples include Chinese
    money plants, Swisse Cheese,
    Monsteras, Devils Ivy or Spider
    plants.
  • They are available in suitable sizes
    and usually under $30 and are easy
    to take care of. They can be bought
    at Bunnings (in store only).
  • Zero waste
  • Improves air quality
  • Lasts a lot longer and gives back to nature
  • You can also buy these beautiful pots that support Indigenous
    communities to accompany the plants.
Gifts/PrizesWine
  • Hidden Sea wine, for every 1 bottle of wine bought they remove
    and recycle 10 plastic bottles from the ocean
  • Good Will Wine raises money for Australian charities as 50% of the profits go to a charity of your choice.
Gifts/PrizesTea
  • Dedicated to creating high-quality native Australian wellness
    products. They are 100% Indigenous woman owned and aim to uplift, honour and celebrate Torres Strait Islander languages
    and culture.
Gifts/PrizesAdoptions/Tree Planting
  • Not only zero waste but making a positive benefit to society
  • Good for you and the planet
  • Helping animals that are in need of protection
  • Planting trees to help create a carbon sink
Gifts/PrizesVouchers
  • Offers environmental education workshops and courses
  • Provides educational opportunities to gain knowledge and skills
    to be able to teach others and raise awareness about sustainability
  • Learning is always a good thing
  • The Sustainability Delivery team has a stamp to imprint on
    coffee vouchers, stating that they can only be redeemed with a reusable cup
Gifts/PrizesHomewares, clothing & accessories
  • “Kinya Lerrk” is Wemba Wemba for “women coming together”
    with the business a collaboration between two female
    Indigenous artists. Kinya Lerrk focuses on using design and
    art to make homes and offices come alive with colourful
    designs which celebrate Aboriginal culture and respectfully
    acknowledge traditional owners of land. They sell a range of candles, tea towels, jewellery, body care, prints, accessories and decor.
  • An Indigenous-owned company comprised of the Wathaurong tribe that consists of 25 clans within Victoria. They pride themselves in producing a wide variety of glass products including platters, bowls, glass light lenses and even trophies
  • As Victoria’s only Ethical Clothing Australia-accredited, notfor-profit social enterprise, they use fashion and creativity as a
    cultural connector to create work and learning opportunities
    for Melbourne’s refugee and new migrant communities.
Gifts/PrizesSoap
  • Handmade soap by the Yawuru Jarndu Aboriginal Corporation
  • Infused with Western Australian bush botanicals.
  • Profits donated to the Aboriginal Women’s Art and Resource
    Centre
  • Natural ingredients and ethical
Gifts/PrizesIndoor herb garden
  • Promotes growing your own herbs
  • Sustainable and ethical
Gifts/PrizesLunch containers and lunch wraps
  • Promotes reuse
  • Made from recycled plastic
  • BPA free
  • Zero waste
Gifts/PrizesZero Waste Giftboxes
  • Promotes zero waste and reuse
  • Gives people the tools they need to start their zero-waste
    journey
Gifts/Prizes/FreebiesChocolate/hazelnut
spreads
  • Vegan
  • No individually wrapped chocolates
  • Low waste (only cardboard packaging)
  • Is consumed rather than thrown away
  • Fairtrade
FreebiesKeepcups
  • Order at cost price from the Sustainability Delivery team
  • Promotes reuse rather than disposable
FreebiesWater Bottles
  • Order at cost price from the Sustainability Delivery team
  • Promotes reuse rather than disposable
FreebiesFood
  • Zero waste
  • Not as resource intensive as it is to buy products
FreebiesCustom seed packets
  • 100% Australian owned and operated
  • Untreated non-GMO seed
DecorationsBunting
  • Say no to Balloons! Balloons harm both the environment and
    animals.
  • Fabric or paper (not plastic) bunting doesn’t cost the earth
DecorationsPlants
  • Any pepperomias look amazing on a table. A few examples are listed below.

Moonlight peperomia
Spider Wort Peperomia
Hypoestes

They can be bought at Bunnings (in store only).

  • Zero waste
  • Improves air quality
  • Lasts a lot longer and gives back to nature
  • You can also buy beautiful pots to accompany it. Try and find
    sustainable pots.
DecorationsConfetti
  • Biodegradable and compostable confetti often won’t break
    down by itself
  • Use dried leaves and flowers
  • Buy them or make your own
  • You can also source them from Etsy but stay away from
    biodegradable and compostable
DecorationsHire or procure
second-hand
  • Less resources being used and therefore less greenhouse
    gasses produced
  • Circular economy
DecorationsOther ideas
  • Solar powered fairy lights
  • Invitations can be sourced on
    seeded paper
  • Instead of flowers for table decorations use pot plants or fruit
    bowls for centre pieces
  • Order furniture from the Reuse
    Centre
    or hire furniture rather than
    buy it
  • Repurposed and recycled products
    are best
  • Use or giveaway fairtrade cotton
    tote or paper bags
 

Services to Reduce Waste

CategoryCompany NameDescription
Bin hireUniversity of Melbourne Bin Hire
  • Hire extra waste and recycling bins for your event via Service Now (staff only). For organics bins email sustainable-campus@unimelb.edu.au.
Cleaning ServiceUniversity of Melbourne Cleaning Service
  • If you require extra cleaning after your event, log a request through Service Now (staff only).
Donate fabric and clothesUpparel

After

RecycleSmart
  • They will repurpose and recycle old clothes and fabric
  • Can repurpose items even if they have a date and logo
Promotional bannersGreen Collect
  • Recycles promotional banners and a range of other stationary & office items
  • Drop off or pick up for a fee
Corflute signsCorex
  • Corflute recycling in Melbourne
  • Drop off small amounts for free or pick up for a fee
Recycling unusual itemsPlanet Ark

Recycle Mate
  • Unsure where to recycle certain items? Check out this website to find out.
  • Recycles anything from batteries to event equipment
Donate sets and events props and cardboardCampuses and other departments

Viva Engage channels (Zero Waste and Marketplace, opportunities and recommendations)
  • You could collaborate with other departments and campuses such as VCA Southbank campus to see if they would like to use event props for their sets or the  Abbotsford ELC if they would like any cardboard for their projects that they create.  Get creative and reach out to your contacts or post in the Zero Waste Yammer  channel.
SuppliersSuppliers
  • Ask your suppliers to reduce their packaging waste when sending you products. For example, if you buy individually wrapped hoodies, ask them to package this in groups of ten in one big plastic bag rather than individual.
Food wasteOz Harvest
  • Ordered too much? Waste not want not! Donate by filling in the ‘Become a Food Donor’ & select “it’s a one-off donation” then follow the prompts. OzHarvest rescues good quality, surplus food, free of charge from registered businesses only. This food is then delivered to charity agencies in the local area.
StationeryGo Paperless
  • Attendees can plant their name tags, or you can collect them and give them to the Sustainability Delivery team to plant
Stationery

Terra Tag

Paper go round

Sprintr (Printed name tags on demand)

  • Digital sign in sheet using Qualtrics or digital registration using the Eventbrite app
  • Use an app to have all your conference or program information digital
  • Reduces waste as paper makes up the largest share of waste materials tossed out after events.
  • Don’t print anything as it might be out of date very quickly from a brand perspective
Reusable crockery and cutleryChoose to Reuse events service

Green My Plate

B Alternative
  • These services can reduce waste at your next event by providing reusable items instead of disposable food and drink packaging.

Key tips

  • Encourage attendees to bring their own water bottles and either provide water stations for them or direct them to the UoM water station map for them to fill up water for free on campus.
  • Do not give out free plastic drinks at events, this goes directly against what the university is trying to achieve (zero waste to landfill).
  • Ensure the caterer considers how to minimise packaging. For example, ask if they serve dishes and condiments on platters or in bulk as opposed to individually wrapped items.

Carbon Emissions

Company NameDescription
University of Melbourne Adopt a Tree initiativeHelp us to plant more trees on our campuses by adopting a tree in honour of your event.
Carbon NeutralPurchase carbon offsets, tree plantings and a carbon calculator.
South PoleProvides the tools needed to achieve a carbon neutral event.
My Climate Carbon calculator
Cool ClimateCarbon calculator